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5 Ways Your Business Can Benefit from Using G Suite

Formerly known as Google Apps for Work, G Suite offers a set of powerful tools that can help you scale your small business. It builds upon user familiarity with Google’s products and services to offer businesses more efficient workplace solutions.

G Suite can help you manage your business more effectively, enhance your workflow and improve the communication between your employees. Here are five ways you can benefit if you decide to use G Suite for your business.

Cost Savings

G Suite offers a set of familiar apps such as Gmail, Docs, Drive and Calendar. You can get all of these apps for free, but you get more features with the paid service. Over 3 million business have already recognized its effectiveness.

For businesses on a budget, G Suite cannot be beaten for comprehensive workplace organization. Even more, conversion from an office server to G Suite eliminates costly work orders and interruptions. And you also won’t need a tech team or a consultant to fix issues.

There are two plans you can sign up for. The basic plan is free for teams of 10 and fewer, and each additional user is only $5 per month. Businesses receive 30 GB of inbox storage and group alias addresses.

The professional plan is $10 per user per month and offers your business unlimited cloud storage, eDiscovery capabilities, and the ability to archive and set retention policies for emails and chats.

 

Efficient Team Collaboration

G Suite’s set of intelligent apps allows you and your team members to work together on documents at the same time. You can see the edits you make in real time and G Suite automatically saves them in the cloud.

You can give editing capabilities to all team members or just to a selected few. As your employees work on the documents, they can use the built-in chat feature to brainstorm ideas and communicate.

This smart feature allows your team members to complete projects faster and more accurately. It also eliminates the need to send numerous emails with the latest versions of documents.

 

Data Security

With Google Drive, a cloud storage platform, you and your employees can safely store data and access it from any device. Unlike a typical office server, G Suite stores information in Google data centers which are spread all over the world. This guarantees that if one or more servers fail, your information won’t be lost and you can easily access it whenever you need to.

Since information remains in the cloud, G Suite eliminates the need to download documents to devices and home computers, where they may be lost, stolen or damaged. You remain in control of what your employees access from G Suite on their individual devices.

Your employees can access documents on the go, when they are traveling or if they work remotely. Just remember to educate your team members about cyber security. You and your employees should never access sensitive information via public Wi-Fi. Such wireless networks are unsecured and any data you receive or send, including usernames and passwords, can be intercepted by hackers.

So, even though G Suite offers high-security levels for your data, you still need to exercise basic cybersecurity precautions.

 

Streamlined Communication

If you use Gmail, then you already know the benefits of this Web mail service. However, with G Suite, you can get some additional features.

One of the most appealing perks is the ability to get a custom email with your domain name, in the format: name@company.com. This will make your business communication appear more professional in the eyes of your customers. You also get 30 GB of storage, which is twice as much than in the free version.

G Suite also offers the well-known video conferencing app Google Hangouts. With Hangouts, you can easily communicate with your employees and clients. Via live webcam video, Hangouts brings the team together for important meetings and brainstorming sessions, no matter where they are located.

You can allow up to 25 people to join the call and they can connect from any device and even use it right from Gmail.

 

Easier Organization

With the help of Google Calendar, you can easily organize meetings, plan projects, track deadlines and schedule appointments. Google Calendar is a single planner the entire company can view, update and post on to mark deadlines, meeting times and project milestones.

Everyone can easily stay on track with features such as color-coding to signal changes and event reminders sent directly to email. Calendar is integrated with Gmail, allowing you to schedule events right in the inbox.

To manage users and devices that connect to your G Suite apps, you can use the Admin Console. The console lets you give team members access, create accessibility settings and integrate other business apps. Here is where you also integrate and manage mobile devices, contacts and security settings.

Mobile Device Management is a G Suite feature available at no extra cost. G Suite is compatible with Android, iOS, Windows and other smartphones. To help your team get on board, you will locate the work apps you wish to use. You can, then distribute those applications from the Admin console via Google Play and Apple’s App Store.

 

Final Thoughts

G Suite shifts today’s business culture to speedy, but efficient. Numerous professionals regularly access many Google features and Apps already. Their familiarity with Google’s aesthetic and platforms will make G Suite an easy adjustment. For a low cost, your business can gain the power to move operations anywhere all while your company data stays safe.

Lisa Michaels

Lisa Michaels

Lisa is a freelance writer, editor and a striving content marketing consultant from Portland. Being self-employed, she does her best to stay on top of the current trends in the business world. She spends her free time trying out new recipes or reading Scandinavian crime novels.