17 Best AI Productivity Tools to Skyrocket Your Efficiency

In this day and age, we are surrounded by digital technologies, which are honestly making us less active in every aspect of life. So why don’t we turn the tables and use these digital technologies to be productive again and get the work done?

Let us introduce you to AI productivity tools and how they are revolutionizing endless hours into efficient sprints.

In this blog, we’ll explore the best AI-powered tools designed to boost efficiency and transform the way you work. Whether you are a student, a professional, or even an entrepreneur, these tools help you achieve more in less time.

So ready to learn how to boost your productivity with AI tools?

Let’s dive in and explore some of the best AI productivity tools to enhance your workflow.

What are AI Productivity Tools

AI productivity tools are cutting-edge software applications powered by artificial intelligence technology to automate tasks, improve workflow, and ultimately boost overall efficiency.

AI productivity tools work as intelligent assistants that can organize our emails and use algorithms to give analytics of each user’s work. These tools also assist in arranging schedules, managing projects, optimizing workflows, and even providing personalized recommendations based on user behavior.

17 Best AI Productivity Tools

AI productivity tools revolutionize how we handle tasks, offering innovative and smart ways to boost efficiency. Here are 17 AI tools to transform your workday! 

1. ChatGPT 

Chatgpt is a powerful AI tool for boosting productivity in various tasks. It is a versatile tool that excels at automating repetitive tasks, brainstorming new ideas, and generating drafts for refinement.

Features

• Text Generation: Create various kinds of content, such as emails, reports, poems, code, and scripts.
• Text Summarization: Condense lengthy documents into small and concise summaries.
• Question Answering: Give answers to a wide range of questions in a detailed, informative way.
• Creative Brainstorming: Generate ideas for media campaigns, product names, social media content, etc.
• Translation: Translate text between languages.

Pros

• Increased Efficiency
• Enhanced Creativity
• Accessibility

Cons

• Less Accuracy
• Limited Reasoning
• Content Originality Issue

Pricing

• A free tier with limitations on usage and response length.
• ChatGPT Plus has $20/month pricing.

Best Use Cases

• Content Creation
• Research and Learning
• Data Analysis
• Task Automation
• Brainstorming and Creative Writing

2. Motion

It is one of the best AI tools for productivity; Motion streamlines users’ schedules and conquers their to-do lists. The tool dramatically helps manage time and get tasks done more effectively.

Features

• AI-powered Scheduling: Analyzes user’s calendars and recommends optimal scheduling for meetings and tasks.
• Smart To-Do List: Prioritize tasks based on urgency and importance; also adapt users’ schedule changes.
• Project Management: Set deadlines, make projects, and track progress with automated task suggestions.
• Meeting Assistant: Transcribe meetings, suggest follow-up actions, and identify key points.
• Integrations: Connects with other calendar apps and productivity tools.

Pros

• Reduced Time Management Burden
• Improved Focus
• Increased Efficiency
• Collaboration Features

Cons

• Learning Curve
• Limited Customization
• Accuracy Dependence
• Subscription Model

Pricing

• Free version available with limited features and functionality
• The paid plan starts at around $8/month and offers increased scheduling options, management tools, and integrations.

Best Use Cases

• Busy Professionals
• Project Managers
• Freelances and Remote Workers

3. Descript

Descript takes the crown as the top AI productivity tool for video and audio editing. Its intuitive interface, powerful AI tool, and text-based editing make it perfect for beginners and experienced creators.

Features

• Text-Based Editing: Edit video and audio by transcribing text, making cuts and adjustments a breeze.
• AI-Powered Tools: Remove background noises, silence pauses, and even replace words with the magic of AI.
• Multitrack Editing: Layer audio and video tracks for professional productions.
• Screen Recording: Capture the screen and webcam tutorials, presentations, and quick explainers.
• Collaboration Features: Share projects, work together, and leave comments on edits in real time.

Pros

• Dramatically Faster Editing
• Effortless Audio Cleanup
• Beginner-Friendly Interface
• Versatility

Cons

• Limited Advanced Features
• Expensive Subscription Model
• Learning Curve for Advanced AI Features

Pricing

• A free tier with limited storage and editing features.
• The creator plan starts at $12/month, offering watermark-free exports.
• Pro Plan starts at $24/month with full access to advanced AI tools.

Best Use Case

• Podcaster
• Video Marketers and Content Creators
• Youtubers and Social Media Creators

4. Notion

Notion stands out as a powerful workspace AI tools for productivity. It is a versatile workspace that caters to various productivity needs.

Features

• Flexible Workspace: Create customizable databases, notes, to-do lists, and wikis.
• AI-powered Writing Assistant: Brainstorm ideas, check for grammar, and better writing styles.
• Collaboration Tools: Share workspace, assign tasks, and collaborate seamlessly with the team.
• Integrations: Connect with other popular productivity tools and external services.
• Mobile Apps: Access your workspace and edit content on the go.

Pros

• Highly Customizable
• Centralized Hub
• Collaboration Powerhouse
• Free Tier with Good Functionality

Cons

• Learning Curve Issue
• Limited Free Tire AI Features
• Can be time-consuming to Set Up
• Desktop App Only for Some Features

Pricing

• Free version available with limited storage, collaborators, and features.
• The Pro Plan starts at $5/month and offers increased storage.
• Team Plans start at $8/month per user, with additional collaboration and features.

Best Use Cases

• Project Management
• Content Creation
• Team Collaboration
• Personal Knowledge Management

5. Timely 

Timely focuses on AI-powered time tracking, aiming to streamline tedious tasks. It is a valuable tool for anyone who wants to automate time tracking and gain insights into work hours.

Features

• Automate Time Tracking: The AI tool automatically tracks time spent on different websites and apps. 
• Manual Adjustments: Fine-tune automatically captured time entries for added precision.
• Project Management: Build projects, categorize tasks, and track time spent on each work.
• Reporting and Analytics: Generate reports to visualize the time usage and identify areas for improvement.
• Integrations: Connects with popular project invoicing tools and project management.

Pros

• Reduced Manual Work
• Improved Project Visibility
• Enhanced Billing Accuracy
• Freelancer-Friendly

Cons

• Accuracy Concerns
• Limited Customization
• Privacy Considerations
• High Pricing Subscription Model

Pricing

• Free version with limited features
• Paid plan starts around $8/month

Best Use Case

• Agencies and Teams
• Freelancers and Independent Contractors

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6. Otter.ai

Otter.ai is one of the most powerful and best AI productivity tools for businesses. It automates note-taking and improves information recall. It excels at capturing spoken content and converting it into searchable text.

Features

• Real-time Transcription: Otter.ai captures audio and transcribes it into text as the user speaks, which is perfect for lectures, meetings, etc.
• Automatic Meeting Notes: This tool integrates with video conferencing tools like Zoom, Google Meet, Teams, and more to translate meeting notes.
• Live Summary: Provides a real-time summary of key points during a meeting.
• Search & Edit: Search transcripts by keywords, date, or speaker. Edit speaker labels, text, and timestamps for accuracy.
• Import & Export: Import pre-recorded video/audio files for transcription and export transcripts in various formats.

Pros

• Freemium Model
• Highly Accurate
• Boosts Productivity
• Accessibility features

Cons

• Accuracy Limitations
• Limited free Plan Minutes
• Not Perfect for 100% Accuracy

Pricing

• Basic Free Version: 300 minutes/month transcriptions, three videos & audio uploads in a lifetime.
• Pro Version: $16.99/month – 1200 minutes, 10 uploads/month, advanced playback, and advanced search.
• Business Version: $40/month, team features, collaboration tools, and Otter assistant.
• Enterprise Version: Custom Pricing with advanced security and organization-wide deployment.

Best Use Case

• Meeting & Interviews
• Lectures & Presentation
• Journaling & Brainstorming

7. Jasper ai

Jasper. AI is a valuable tool for content creators, especially for overcoming writer’s block and generating shorter content pieces. It is a well-rounded AI tool for ideation and creation.

Features

• AI writing Assistant: This tool generates various content formats, such as social media captions, product descriptions, ad copy, blog posts, and emails.
• Content Templates: Pre-built templates with prompts for typical types of content.
• SEO Optimization: Suggest keywords and optimize content for search engines.
• Content Improvement Tools: Shortens content, paraphrases sentences, and improves the clarity of writing.
• Brand Voice Training: Customize Jasper to match the user’s brand tone and style.

Pros

• Overcomes Writers Block
• Increased Content Output
• Improved Content Quality
• Content Repurposing

Cons

• Limited Originality
• Fact-Checking Required
• Limited Human Touch

Pricing

• Starter: $29/month – 20,000 words/month
• Boss Mode: $59/month/ – long-form content creation, SEO tools.

Best Use Case:

• Content Brainstorming
• Shorter Content Creation
• Content Repurposing
• Improve Writing

8. Grammarly

Grammarly is a unique and powerful AI tool that improves writing quality and productivity. It is perfect for writers of all levels who want to ensure their work is clear, concise, and error-free for readers.

Features

• Advanced Grammar Checking: Identifies and corrects a wide range of grammatical errors, typos, and punctuation mistakes.
• Vocabulary Enhancement: Suggest synonyms and alternative phrasing to better clarity and conciseness.
• Style and Tone Suggestions: Analyzes writing styles and suggests improvements based on formality, audience, and purpose.
• Real-Time Feedback: Integration on various platforms and proven on-the-go editing for every browser page.
• Customizable Settings: For tailored suggestions, set goals for formality, tone, and domain, such as business or academic.

Pros

• Improved Writing Quality
• Increased Productivity
• Versatility
• User-Friendly Interface
• Free Plan Available

Cons

• Limited Free Plan
• Over-reliance may Hinder Learning
• Not a Substitute for Human Editing

Pricing

• Free: Basic grammar and spelling checks and conciseness suggestions.
• Premium: $12/month – plagiarism checker, advanced grammar suggestions, clarity-focused rewriting.
• Business: $15/ month – Team features, style guides, brand tone detection.

Best Use Case

• Proofreading and Editing
• Formal Communication
• Writing Improvement

9. Reclaim

Reclaim AI is one of the top AI productivity tools for taking control of your schedule and boosting productivity. It helps optimize individual and team scheduling, promote work-life balance, and encourage focused work.

Features

• Smart Scheduling: Analyze user calendar, tasks, and preferences to suggest optimal times for breaks, meetings, and tasks.
• Focus Time Defense:  Blocks dedicated time for focused work and prevents distractions like scheduling conflicts.
• Tasks Management: Integrates with to-do list apps to manage all tasks alongside calendar events.
• Meeting Optimization: Creates shorter meetings with proper agendas, finds common ground, and poll
• Calendar Sync: Sync participant’s availability, works with Outlook, Google Calendar, and other popular calendars.
• Reporting & Analytics: Provides insights into your time management and identifies areas for improvement.

Pros

• Reduced Time Spend Scheduling
• Improved Focus
• Increased Productivity
• Team collaboration

Cons

• Learning Curve
• Limited Project Management
• Accuracy Relies on Data

Pricing

• Free Version: Basic scheduling suggestions, limited integrations, and focus time blocking.
• Starter: $9/month- team scheduling, premium integrations, basic reporting.
• Business: $24/month – advanced reporting, priority customer support, analytics.
• Enterprise Plan: Custom pricing – advanced security, organization-wide deployment.

Best Use Case

• Busy Professionals
• Team Scheduling
• Project Management

10. Midjourney

Midjourney is a top AI productivity tools for generating creative visual images based on text descriptions. The app enhances productivity in creative workflows and helps with project management.

Features

• Text-to-Image Generation: Creates images from detailed text descriptions given by users.
• Artistic Styles: Supports various artistic styles, from abstract to realistic images.
• Image Editing: Allows refining generated images through additional prompts.
• Outpainting: Extends the existing images beyond the original image boundaries.
• Community Features: Integrates with Discord for sharing, creating, and getting feedback.

Pros

• Visual Brainstorming
• Rapid Prototyping
• Marketing & Design Inspiration
• Accessible Interface

Cons

• Not Focused on Productivity
• Learning Curve
• Accuracy and Control

Pricing

• Primary: Limited access, minutes, compute time/week.
• Standard: $10/month – 3 hours of computing time/month, basic community access.
• Pro: $30/month – 15 hours compute time/month, full community features.
• Mega: Custom pricing – high compute hours, priority access, and enterprise features.

Best Use Case

• Creative Professionals
• Marketers & Advertisers
• Personal Use
• Writers & Storytellers

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11. Relay

Relay is an AI productivity tool for workflow automation and productivity. It focuses on improving collaboration, streamlining work, and empowering teams to work smarter while minimizing errors.

Features

• Once Click AI Assitance: Automates repetitive tasks with various platforms based on users’ build workflows.
• Human-in-the-loop collaboration: Combines AI automation with human input for tasks requiring judgment or creativity.
• Multiplayer Experience: Enables teams to collaborate on assigned tasks and track progress and workflows in real-time.
• Integrations: Connect with popular AI productivity tools for seamless workflow automation.
• Template Library: Provides per-built workflows for common tasks like responding to users, reviews, etc.

Pros

• Increased Efficiency
• Improved Collaboration
• Reduced Errors
• Customizable Workflows
• Learning Curve

Cons

• Limited Free Plan
• Complexity for Intricate Tasks
• Security Considerations
• Reliance on Integrations

Pricing

• Free: Basic workflow creation, individual use, and limited integrations.
• Professional: $9/month – team collaboration, basic analytics, and advanced integrations.
• Team: $59/month – advanced analytics, priority support, custom onboarding.
• Enterprise: Custom pricing – advanced security and organization-wide deployment.

Best Use Case

• Repetitive Task Automation
• Project Management ( Paid Version)
• Team Workflow Management
• Reporting & Data Entry

12. Tidio

Tidio is a well-known AI tool for customer support teams. It helps businesses wanting to improve their customer communications through interactions. 

Features 

• Live Chat: Enables real-time chat conversations with website customers and visitors.
• AI Chatbot ( Lyro): Automates basic customer questions and qualifies to lead with pre-programmed answers.
• Ticketing System: Manages customer support requirements from various modes in one centralized location. 
• Customer Satisfaction Surveys: Collect feedback from customers and better communication services. 
• Team Collaborations: Enables multiple agents to manage support requests and customer chats. 

Pros 

• Improved Customer Support
• Increased Lead Capture
• Team Efficiency
• Reduced Support Costs

Cons

• Limited Productivity Focus
• Limited free Plan Functionality
• Security Concerns in Free Plan 

Pricing

• Free: Limited features, 1 agent, 100 chats/month
• Starter: $29/month – 3 agents, 300 chats/month, chat history, basic ticketing
• Communicator: $25/month/agent – Unlimited chats, advanced ticketing, integrations.
• Tidio+ (Enterprise): Custom Pricing – Advanced security, priority support, custom features.

Best Use Case

• Customer Support
• Lead Generation
• Small Business Communication

13. QuillBot

QuillBot is a strong contender as an AI productivity tools for writers. It helps with paraphrasing, summarizing, and improving readability. Students, professionals, and content creators widely use it to improve the clarity and quality of their writing.

Features

• Paraphrasing Tool: QuillBot’s core function is to offer various models, such as creative, formal, fluency, standard, etc., to rewrite sentences with various goals.
• Grammar Checker: Easily identifies and corrects grammatical errors.
• Summarizer: Condenses lengthy text while retaining key points.
• Plagiarism Checker: Checks for copied content; it is limited to the free version.
• Citation Creator: Generates citations in various styles.

Pros

• Versatile
• User-Friendly
• Multiple Paraphrasing Modes
• Multilingual Support

Cons

• Limited Free Version
• Accuracy Issues
• Limited Plagiarism Checking

Pricing

• Free Plan: Limited features with 100 paraphrases per month.
• Premium Plans: Starts at $4.17/month and offer unlimited features.

Best Use Case

• Improving Readability
• Overcoming Writer’s Block
• Summarizing Text
• Learning New Languages

14. Paperspace

Paperspace is a versatile cloud computing platform that provides virtual desktops, high-performance computing, and machine learning infrastructure.

Features

• Machine Learning Workstations: Pre-configured virtual machines with powerful CPUs and GPUs or running computations and AI models.
• Remote Collaboration: Share projects and workspaces with teammates for collaborative AI development.
• Version Control: Track changes and manage different iterations of users’ AI projects.
• Pre-built Templates: Launch pre-configured environments for common AI tasks, saving set-up time.
• Scalability: Easily scale computing resources up or down based on project needs.

Pros

• Powerful Computing Resources
• Streamlined Workflows
• Collaboration Features

Cons

• Steeper Learning Curve
• Pricing can be high
• Not a direct writing tool

Pricing

• Paid Plan: Starts at around $0.07 per hour for basic configurations

Best Use Case

• Training AI Models
• Collaborative AI Development
• Running Large-Scale Simulations

15. Runway

The runway is one of the most powerful and best AI productivity tools for creative professionals. It uses AI to better the workflow, not just as an assistant, but significantly helps with creative tasks like making visuals and editing.

Features

• Generative AI Tools: Runway offers a vast library of pre-trained AI models for different tasks.
• Text to Video Generation: Build video from scratch with detailed text descriptions.
• Image to Image Manipulation: Edit and enhance the images with features like color correction, object removal, etc.
• AI-powered Video Editing: Apply special effects, transitions, and green screen effects with minimum technical expertise.
• OpenSource & Community Driven: Access and contribute to a large library of user-created AI models.

Pros

• User-Friendly Interface
• Versatility
• Cutting-edge AI features
• Active Community

Cons

• High Cost
• Resource Intensive
• Output Quality Varies

Pricing

• Free Plan: With limited credits for AI features and projects.
• Standard Plan: $15/user/month offers more credits and allows 4k exports.
• Pro Plan: Customized Plans with higher limits and features cater to professional needs.

Best Use Case

• Concept Art & Design Exploration
• Video Editing with a Twist
• Social Media Content Creation
• Prototyping New Creative Ideas 

16. Fireflies

Fireflies is a strong contender for the title of well appreciated AI tool, especially for those who attain frequent meetings. It is an AI-powered meeting assistant which automates the process of transcribing, recording, and organizing meetings.

Features

• Automated Recording & Transcription: Records meetings across various platforms like Zoom, Google Meet, etc, and transcribes audio to text.
• AI-powered Summarization: Generates summaries that highlight key actions and points items.
• Search & Action Item Management: Easily search transcripts and assign action items with the platform.
• Sentiment Analysis: Identifies all sentiments, such as positive, negative, and natural, throughout meetings.
• Speaker Identifications: Differentiates speakers within the transcript.

Pros

• Boosts Meeting Efficiency
• Improved Collaboration
• Actionable Insights
• Accessibility

Cons

• Accuracy Limitations
• Free Plan Limitations
• Privacy concerns

Pricing

• Free Version: 20 minutes of monthly transcription credit.
• Pro Plan: For $10/user/month, you get unlimited recording and transcription, basic integration, and 60 minutes of credit.
• Business Plan: $19/user. Per month adds advanced integration and features like sentiment analysis.
• Enterprise Plan: Custom pricing caters to large organizations.

Best Use Case

• Remote Teams
• Frequent Meetings
• Actionable Follow Ups
• Meeting Analysis

17. Sembly

Sembly is a powerful AI productivity tool for managing meetings and ensuring that important information is accessible and captured. It integrates capabilities with advanced transcription and summarization features, making it a helpful tool for professionals.

Features

• Automated Recording & Transcription: Records the whole meeting from various platforms and transcribes audio to text.
• Meeting Summarization: Generates summaries and highlights key decisions and points.
• Action Item Detection: Automatically identifies potential action items from conversation.
• Searchable Transcript: Easily search through past meeting transcripts to find proper information.
• Integrations: Connects with other popular calendar tools and project management platforms.

Pros

• Improved Recall
• Actionable Outcomes
• Team Collaboration
• Meeting Optimization

Cons

• High Cost
• Privacy Concerns

Pricing

• Free Plan: With 30 minutes of monthly transcription credit
• Professional Plan: $10/month offers unlimited recording and transcription with basic integrations and better summarization.
• Team Plan: $15/user/month, add advanced integration and features like task management.
• Team Plus Plan: $18/user/month includes priority support and additional features.
• Enterprise Plan: Custom pricing catering to large organizations.

Best Use Case

• Remote Team Meeting
• Project Management
• Meeting Optimization
• Meeting for Heavy Workflow Information

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How to Choose the Best AI Productivity Tool for Yourself

Choosing the suitable AI productivity tools depends on your workflow. If you write a lot, consider AI writing assistants like Quillbot. For meetings and heavy schedules, opt for AI assistants like Sembly or Fireflies to record, transcribe, and highlight the key points. 

If you are in an enterprise working with complex AI models, Paperspace provides cloud computing power. For creative tasks like image and video editing and designing, Midjourney, Runway, etc, offers AI-powered assistants to generate and manipulate visuals. Consider your needs, try out free trials, and pick the tool that best boosts your productivity. 

Final Words on AI Productivity Tools to Supercharge Your Workflow

The digital age demands constant innovation, efficiency, and an understanding of the pressure to achieve more in less time with the correct AI tools. These intelligent assistants streamline workflows, automate repetitive tasks, and empower to focus on what truly matters for work. 

At Openxcell, we help you navigate the exciting landscape and identify the AI tools to unlock your full potential. If you are looking to integrate a custom AI solution, hire our AI engineers to assist you with the best AI productivity tools.