15 Best Organization Apps: A Digital Toolkit For Productivity

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Best Organization Apps

When you have already got your hands full with deadlines, targets, meetings, and whatnot, organizing schedules easily takes the backseat. If this sounds relatable, you must give organization apps a fair chance. 

The market is full of them, and we have curated some of the best organization apps that would fit all the different requirements, from startup geniuses to entrepreneurs to corporate leaders. There’s a solution for everyone here. 

Still thinking, why should you go for these organizing apps? Here’s a list of benefits of integrating them to turn all your doubts into an affirmation. 

Perks Of Integrating The Best Organization Apps 

  • Improved Task Prioritization 

Out of all the tasks on your to-do list, some would be high-priority, while others would be relatively low. Smart and effective work management implies differentiating the two and picking the one with high priority first. 

To do that, you must prioritize choosing the best apps for organizing your processes. Make them an integral part of your system. Doing so will give you the bird eye’s view of all the pending tasks. So you can see for yourself what needs your foremost attention. 

  • Simplifies Collaboration 

We don’t mean to impose, but taking the whole system with you just to see if your schedule aligns with your colleagues and personal engagements sounds like too much (and a bit impossible!).

But you know how we can actually simplify collaboration? With the help of the best organization app in the market. Centralized communication, real-time updates, scheduling, and easier data access are the beneficial features of selecting the best organizing apps that suit your business model. 

  • A Stress-Free Work Environment 

Handling multiple tasks might be your forte, but helping you organize them so you know what should be your top priority should be left to your organization app. This way, you will focus on completing the tasks, not remembering them. 

Having your complete task list on your system is so efficient. You don’t have to carry notebooks, notepads, or diaries. Just turn on your laptop, and everything will be right there before you. 

  • Increased Customer Loyalty 

Customer demand efficiency. They want your services to be on par with the current scenario of efficient operations. This can be done by staying more organized, having a structured plan, and having clear roles and responsibilities. 

You can easily streamline everything from start to finish by using what, according to you, are the best apps for organization. Look at your main issues and see which one will be most suitable and your top choice. 

  • Effective Tracking 

How will you know progress if you don’t track it? Tracking the project progress or effectiveness of the methodology is needed to see what is working for you and what isn’t for a fruitful investment.  

However, easy-to-use organization apps are needed to maintain streamlined operational efficiency. This is especially needed for upper management, which handles multiple teams simultaneously. 

15 Best Organization Apps At A Glance

  • Monday.com
  • ClickUp
  • Trello
  • Todoist
  • Asana
  • Evernote
  • Zoho Projects
  • Toggl Plan
  • 24me 
  • Wrike 
  • DayViewer
  • Smartsheet
  • Google Calendar
  • Slack
  • LastPass

Best Organization Apps Explained 

The availability of any options leads to confusion. Which option should be chosen, how will it benefit the overall operations, and to what extent is integration needed? 

So, we have picked up some of the best apps for organization, keeping different business models in mind. These 15 are among the leading options and can significantly help manage workflow. 

Monday.com 

Monday.com

Monday.com tops our list of best organization apps because it is such a well-managed application. It has separate models to complement different teams and their operations.

Monday.com also provides an intuitive interface that offers valuable features like multiple project views, time tracking, and customization options. It also comes with many useful components and phenomenal integrations to simplify collaboration. 

All the different project components are combined into one space, from assigning the tasks to viewing them. This minimizes confusion, delays, and loss of information, making it one of the best apps for organizing workflow. This makes it an excellent option for project management tools

Key Features

  • Very easy to learn and get used to
  • Captivating user interface
  • Versatile – offers varied organization solutions
  • Goal-based customizable product design

Pricing Model 

Yearly

  • Free – Lifetime for up to 2 users
  • Basic – $9 / user/month
  • Standard – $12/user/month
  • Pro – $19/user/month
  • Enterprise – Custom

Monthly

  • Free – Lifetime for up to 2 users
  • Basic – $12/user/month
  • Standard – $14/user/month
  • Pro – $24/user/month
  • Enterprise – Custom 

ClickUp

clickup

This is one of the best free organization apps in the market. What makes it so? Its free plan comes with plenty of features that companies would initially require, and it has a relatively inexpensive price model for paid subscriptions. 

ClickUp is the perfect solution for those with less budget to spare startups, personal use, and small businesses. Even those not sure about investing in a digital management tool can try this one.

The concept behind this was designing a comprehensive management system so different teams could easily collaborate. Its easy-to-navigate UI, priority-based project management, and components like whiteboard, mind map, etc. make it the best free organization app on the market. 

Key Feature 

  • A complete organization solution
  • Complete solution 
  • Simplified collaboration 
  • Unique integrations for everyone to utilize

Pricing Model 

Yearly

  • Free – Lifetime 
  • Unlimited – $7/user/month
  • Business- $12/user/month
  • Enterprise – Custom

Monthly

  • Free – Lifetime
  • Unlimited – $10/user/month
  • Business- $19/user/month
  • Enterprise – Custom 

Trello 

trello

This is the best app for organizing all your tasks while keeping the visual appeal going. The flexibility offered by Trello allows businesses to arrange their task list the way it is most comfortable to them. 

Trello’s Kanban board approach makes organizing your day, month, or quarter of a year easy. The tasks are displayed as cards and easily managed using its drag-and-drop interface. Its free plan is perfect for personal use, but choosing one of the paid plans is advisable for enterprises.

Every Trello plan has a workflow automation feature. It can automate almost every action on Trello, from card creation to setting deadlines to status updates. This is all possible with Trello’s automation tool named “Butler.” 

Key Features

  • AI-based automated workflow
  • Pre-designed organization templates
  • Kanban board methodology 
  • Clean designs  

Pricing Model 

Yearly

  • Free – Lifetime 
  • Standard – $5/user/month
  • Premium – $10/user/month
  • Enterprise – Custom

Monthly

  • Free – Lifetime
  • Standard – $6/user/month
  • Premium – $12.50/user/month
  • Enterprise – Custom

Todoist

todoist

Straightforward system, easy-to-understand, and customizing option availability are some of the top features that make it the best organization app. This app is very useful for those who do not want to go back and forth with multiple apps to check their personal and team task list. 

Out of all the options here, this is the best organization app if you want a hassle-free and minimalistic app to work with. Users can easily create a complete task list, maintain a check list set priority levels through Todoist. 

This improves the workflow as users pick up tasks based on requirements. This not only organizes the thoughts but also enhances their productivity. Todoist is available on desktop, can be used as a smartwatch and also as a mobile application for easy accessibility. 

Key Features

  • Minimalistic interface for easy-to-navigate process
  • All your personal and team’s collective task lists in one place
  • Ease in task assigning and managing 
  • Features like mindmap, whiteboard, etc. available 

Pricing Model 

Yearly

  • Beginner – Lifetime – for up to 5 projects 
  • Pro – $4/month
  • Business – $6/user/month

Monthly

  • Beginner – Lifetime – for up to 5 projects
  • Pro – $5/month
  • Business – $8/user/month

Asana

asana

This is one of the best organizing apps for small businesses, individuals, non-profit organizations, corporations, and every business structure. The interface is very simple and well-organized. Pricing is efficiently designed with every different business model in mind. 

Various unique features like easy CRM platform integrations, built-in templates, etc, power it. With Asana, the management can centralize the communication and collaboration channels, which makes all the required data easily accessible. 

Asana’s most-praised feature is its communication channel.  Its free plan has enough features for smaller projects and collaboration. With paid plans, many beneficial attributes can be integrated, including the timeline feature with which the project’s progress can be tracked efficiently. 

Key Features

  • 30-day free trial available 
  • Color-coded task organization
  • Well-organized and interface 
  • Efficient communication channel 

Pricing Model 

For Individual and Small Businesses 

  • Personal – Free 
  • Starter –
    • $10.99/user/month (billed annually)
    • $ 13.49 (billed monthly)
  • Advanced  
    • $24.99/user/month (billed annually)
    • $ 30.49 (billed monthly)

For Businesses and Enterprises

  • Enterprise – Custom price
  • Enterprise+ – Custom price

Also Read – Custom CRM Platform For A Local Business

Evernote

evernote

Evernote might be the top choice for those who seek the best apps for organizing their notes.  It offers multiple functionalities that allow users to take their notes in multiple ways, including blank notes, to-do lists, lecture notes, etc.  

OCR technology, smart document scanners, collaboration resources, and AI-based features are some of the beneficial integrations offered by Evernote. These tools make it a perfect resource for everyone, from working professionals to university students.

However, Evernote can go a little bit on the expensive side. The minimum subscription amount is  $4.03/month when billed annually, and the free plan doesn’t offer many benefits. One can get started with the free plan, but it won’t be feasible in the long run. 

Key Features

  • Feature-rich notes and organization app 
  • Can be used offline as well 
  • Faster syncing for easy accessibility across multiple devices  
  • Comes with task management and calendar integrations

Pricing Model 

Yearly

  • Free – Well-managed and organized ideas
  • Personal – $4.03/ month
  • Professional – $5.24/month
  • Teams – $7.05/user/month

Monthly

  • Free – Well-managed and organized ideas
  • Personal – $5.43/month
  • Professional – $6.28/month
  • Team – $8.46/user/month

Zoho Notebook

zoho_projects

From easy web clipping to a drag-and-drop feature, this Zoho Notebook is one of the best apps for organizing all your ideas, to-do lists, thoughts, and important notes. It provides space for visualizing the ideas through images, texts, audio, and videos for a better understanding. 

It is an extension of Zoho Projects and can be used as a stand-alone management app or an integration. The feature makes it highly versatile, allowing the team to test its usability and compatibility before investing. 

Additionally, Zoho Notebook has an excellent free plan. Even its paid plan is budget-friendly, making it the best organization app for small businesses and individuals. It also has various options to customize as per one’s preferences. 

Key Features 

  • Available as an extension and a stand-alone app 
  • Cost-effective solutions
  • Various customization options available 
  • Can be integrated with Google Calendar and Slack 

Pricing Model 

Yearly

  • Notebook Essential- Free
  • Notebook Pro- $12.08/year

Monthly

  • Notebook Essential- Free
  • Notebook Pro- $1.20/month

Toggl 

Toggl plan

To put it simply, Toggl is an app that tracks time efficiently. It is not a tool to micromanage the employees but a way to get valuable insights into time utilization. This helps companies design practical methodology that yields fruitful results while ensuring employee’s well-being. 

The app allows employees to see how much time was spent on which website or application, which gives them an idea of how to allocate their working hours for maximum efficiency. A Chrome extension can be added, running in the background while employees continue their work. 

Another smart feature is idle time detection, which helps them determine when they are most productive. Using this data, employees can easily put the high-priority tasks during the “most productive” hours. 

Key Features

  • Valuable insights on time utilization 
  • Website or application-based data 
  • An effective productivity metric
  •  Compatible with multiple devices  

Pricing Model 

Yearly

  • Free – Lifetime (up to 5 users)
  • Starter- $9/user/ month
  • Premium – $18/user/month
  • Enterprise- Custom pricing model

Monthly

  • Free – Lifetime (up to 5 users)
  • Starter – $10/user/month
  • Premium – $20/user/month
  • Enterprise – Custom pricing model

Wrike  

wrike

Wrike is the best organization app if you are looking for a project management tool that focuses on teamwork. Collaboration, coordination, and automation are the three main elements needed to achieve its goals with this app. 

The main selling point for Wrike is its AI-based workflow automation. The team can create certain triggers for automated action/response using this feature. For example, setting a trigger in the form of “ when action A happens – then action B should be done.” 

Wrike offers numerous AI-based automation options, like digital assistants, smart workflows, and more. It also supports integrating Slack or Google Calendars to streamline the process further, making it one of the best organization apps. 

Key Features

  • A visual project management dashboard 
  • Everything available at one platform – allows bird’ eye view 
  • Smart AI automation across different phases of the project
  • Simplified collaboration and coordination

Pricing Model 

  • Free – Comes with basic features
  • Team – $9.80/user/month 
  • Business – $24.80/user/month
  • Enterprise – Custom price
  • Pinnacle – Custom price 

Bonus ReadBest AI Apps for iPhone

DayViewer

dayviewer

If an easily accessible online planner is on your list of the best organizing apps, your search ends here. This is an all-in-one cross-platform solution – whether you want to organize your time, manage tasks, or keep notes. 

Users can add daily logs, color coordinate to sort them and manage contacts for improved appointment planning. These are some of the many amazing features of the free DailyViewer plan. 

From planning your calendar to creating a synchronized team calendar, DayViewer is one of the best apps for organization, thanks to its smart tools, multipurpose approach, and easy sharing throughout teams. 

Key Features

  • Journal-like daily log management system 
  • Different labels for improved organization 
  • Comprehensive solutions
  • Day or week or month view option available

Pricing Model 

  • Free – Available with some usage limitation
  • Pro – 
    • $8/month 
    • $69/year 
  • Team Room 
    • $8 /month/member 1-5 members
    • $6 /month/member 6-20 members
    • $5 /month/member 21+ members

 Smartsheet 

smartsheet

This is one of the best apps for organization that are used to working with spreadsheets. It is cloud-based thus simplifying collaboration, manage and automate the tasks. It allows teams to plan and track work through a centralized channel of information. 

People can view the progress report in the form of Gantt charts, cards and status. It also integrates with Jira but it lacks the scrum board which can be a downside for some. Just like Wrike, it also provides AI triggers to automate basic tasks for a streamlined process. 

These features mentioned above, make it easier for multiple teams to collaborate, discuss and manage the project without hassle. Plus, integrating this won’t be a massive shift, so employees will easily accommodate to it. 

Key Features

  • Spreadsheet like easy to understand interface 
  • Task automation
  • Centralized channel for communication and collaboration
  • Advanced integrations to provide more than just the spreadsheet 

Pricing Model 

Yearly

  • Free – No cost 1 user, up to 2 editors
  • Pro – $7/user/​month
  • Business – $25/user/​month
  • Enterprise –  Custom 

Monthly  

  • Free – No cost 1 user, up to 2 editors
  • Pro – $9/user/​month
  • Business – $32/user/​month
  • Enterprise –  Custom

Whimsical 

Whimsical

Whimsical is just as amazing as it sounds. Out of all the apps mentioned here, this is the best organizing apps for putting all your thoughts and ideas at one place. The app allows your to put your ideas in four different forms which can also be interconnected with each other. 

The four types are documents(textual information), boards(combination of imagery, flowcharts, etc.), wireframes(a basic structure of a page/app/interface) and projects boards(puting all related information in one space). 

Dedicated folders and subfolder can be created to further organize these different mindmaps. This is beneficial for organizations as a single source is created for all the related information, simplifying collaboration. There are some pre-designed templates available for those who are just getting started. 

Key Features

  • Four ways of information input 
  • Free access for users and guests in every plan
  • Has pre-designed templates
  • Automated flowcharts and mindmaps creation

Pricing Model 

Yearly

  • Free – 3 team boards available, ideal for individual use 
  • Pro – $10/editor/​month
  • Organization- $20/editor/​month

Monthly  

  • Free – 3 team boards available, ideal for individual use
  • Pro – $12/editor/​month

Akiflow

akiflow

Akiflow is the best organization app for all those multi-taskers out there. It is an online planner that helps manage different teams and personal schedule for better management and effective scheduling. 

The app has many unique features including daily planning and shutdown ‘ritual’, time blocking, and focus mode to ease cognitive overload, which is one of the major cause of procrastination. Akiflow can be integrated easily with other productivity tools like Slack, Jira, Zoom, etc. 

It also comes with user-friendly smart shortcuts and features that makes it stand out among other calendar applications. It has many different integrations for task management, improved productivity, scheduling, and more. However, there is no free plan available for this tool. 

Key Features

  • Perfect for multi-taskers
  • Comes with an array of unique features
  • Real-time sync from different apps and devices 
  • Numerous goal-oriented features 

Pricing Model 

  • Yearly – $19/month (billed annually)
  • Monthly  – $34/month (billed every month)

Also ReadA Task Management Application

Obsidian 

obsidian

As an open-source option, obsidian is among some of the best free organization apps for sorting all your ideas. The app has a minimalistic design so it is perfect for those who want to put their ideas in one place but not actively organize them.  

Obsidian checks and finds connecting links among all the notes which along with tags, are used to create a network among all the notes. ‘#’ can be added by users to create tags for the notes. 

The automated generated graphical network, canvas to put all your ideas as links, texts, or images, and plugins are some of the many key benefits of using Obsidian. And it is completely free, thus making it one of the top contenders among the best apps for organizing your complete workflow. 

Key Features

  • Best organization app for personal idea boarding 
  • More focus on actual task than formatting with minimal design 
  • Visual representation of connections between related notes
  • Available offline 

Pricing Model

  • Personal Use – Free (Open Source)
  • Commercial Use –  $50/user/year 
  • Add-ons (billed annually)
    • Sync- $8/user/​month 
    • Publish – $8/site/​month
  • Add-ons (billed monthly)
    • Sync- $10/user/​month 
    • Publish – $10/site/​month

LastPass 

lastpass

Keeping track of all the passwords is very important but equally challenging. There are many things to take care of daily; let passwords be the last thing on your list. With LastPass, you can manage, save, and autofill your passwords across devices.  

LastPass also suggests passwords to avoid repetitions and identifies any weak ones to ensure a highly secure space. It also has different plans for personal use and business setups. The premium plans also have a 30-day and 14-day free trial, respectively. 

Many features like password vault, dark web monitoring, double authentication login, etc., make it one of the best organization apps for managing passwords. 

Key Features 

  • Smart suggestions for creating strong passwords 
  • Unique password generator and  web monitoring 
  • Biometric login for accessing passwords 

Pricing Model

Single Users and Families (billed annually)

  • Free – 1 user account 
  • Premium – $3/​month 
  • Family – $4/​month

Businesses (billed annually)

  • Teams – $4/user/​month 
  • Businesses – $7/user/​month

Suggested Read – Step by Step Guide For Mobile App Development

The Best Organization Apps – A Quick Summary 

We hope that these suggestions will bring you clarity about which apps would be best to organize different areas of your life. What is important to remember is that these apps are designed to help you so the responsibilities and daily tasks don’t feel overwhelming. 

So, one of the keys to deciding the best organization apps is knowing precisely what you seek from them, whether it is task management, keeping track of personal to-do, or overall project management. Depending on that, you can choose based on the fundamental idea behind the app development. 

To simplify this further, we have classified all the above-discussed applications in a tabular format. These are the 15 best organization apps at a glance, so you can see their primary function and side-by-side price comparison:  

Comparison Table

NameBasic FunctionPricing Model 
Free PlanYearly Plan Monthly Plan 
Monday.comProject ManagementLifetime for up to 2 usersStarts from $9 / user/monthStarts from $12/user/month
ClickUpProject ManagementFeature rich, ideal for initial stages Starts from $7/user/monthStarts from $10/user/month
TrelloTask ManagementAvailable with basic features Starts from $5/user/monthStarts from $6/user/month
TodoistDigital To-Do ListAllows up to 5 projects Starts from  $4/monthStarts from $5/month
AsanaProject ManagementAllows up to 10 member collaboration Starts from $10.99/user/monthStarts from $13.49/user/month
EvernoteNotes Making SoftwareSimplified ideation and its management Starts from $4.03/ monthStarts from $5.43/month
Zoho NotebookNotes Making SoftwareNotebook Essential Approx $1/month$1.20/month
Toggl Time Tracking SoftwareAllows 5 users Starts from $9/user/ monthStarts from $10/user/month
WrikeProject ManagementAvailable with basic functionalitiesStarts from $9.80/user/ month
DayViewerOnline PlannerHas some usage and feature limitations $5.75/month $8/month
SmartsheetSpreadsheet Style Organization Platform1 user, 2 editors Starts from $7/user/​monthStarts from $9/user/​month
Whimsical Idea OrganizerOffers 3 team boards; perfect for individualsStarts from $10/month Starts from $12/month
AkiflowOnline PlannerNot Available $19/month $34/month
ObsidianIdea Organizer Open-source$50/user/year for commercial use – 
LastPassPassword Management Platform 1 account, 1 device  Starts from $3/month 

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author
Vaishnavi Baghel
AUTHOR

A Philosophy student who knocked on the door of the technology, Vaishnavi is a writer who likes to explore stories, one write-up at a time. A reader at heart, she plays with words to tell the tales of the digital world.

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